Welcome to the website of Infermedica Sp. z o.o. with its registered office in Wrocław, Plac Solny 14/3, 50-062 Wrocław, Poland ("Infermedica", “we”, “us”, “our”). Infermedica is a Polish company entered into the Register of Entrepreneurs of the National Court Register kept by the District Court for Wrocław-Fabryczna in Wrocław, VI Commercial Division of the National Court Register, under KRS number: 0000429183, with tax identification number (NIP): 8971782877, and registered business number (REGON): 021889810.
Infermedica owns the website under the domain www.symptomate.com (the “Website”). Through the Website, as well as through a mobile application available in certain application markets for different mobile devices (the “App”), we provide services (the “Service”) described explicitly and comprehensively in the “Symptomate.com” Terms of Service available at https://symptomate.com/terms-of-service or in mobile apps. Infermedica acts as the controller of any personal data collected and processed in connection with use of the Website and the App.
All our activities connected with the Website or the App comply with the applicable data protection legislation, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC ("GDPR").
We collect and process your data to ensure and improve the functioning of the Website and the App. We collect and process your personal data, (i.e. information that identifies, or at least makes it possible to identify, you as a natural person) when you voluntarily decide to actively communicate with us, or decide to leave us your feedback regarding our Service. Furthermore, we collect and process certain technical data generated due to you visiting the Website or using the App, which may also be considered personal data. ‘Processing’ means any operation which is performed on personal data, such as collection, recording, organization, structuring, storage, adaptation, retrieval, any kind of disclosure, erasure or destruction, or other use.
In a situation when you are using the Website and/or the App on your own behalf, but in aid of a third party, remember to obtain appropriate authorization prior to providing this data.
We collect several different types of information for various purposes connected with providing and improving our Service. The types of information that we collect and process depend on the types of services we provide via the Website and the App. We collect and process your personal data:
Your personal data is provided voluntarily, but without providing it we will not be able to realize what you expect from us, e.g. we will not be able to contact you.
Your data will be processed for as long as necessary to fulfil the purpose for which it was collected, or as long as is necessary or possible due to certain legal provisions regarding the processing of personal data.
When you ask us to contact you, we will collect and process the following personal data:
Where your personal data is collected and processed for contact purposes, the legal basis is your voluntary consent (legal basis under Article 6(1)(a) of the GDPR).
Data will be processed until the purpose of contact is achieved or until consent is withdrawn, in any case for no more than three years from the last action performed.
If you decide to provide us with feedback on the quality of our Services, we may process only the data that you decide to provide us with. However, provision of personal data that enables identifying you is not required for providing feedback.
You can provide us with your contact data in order to enable us to respond to your feedback.
In this case, your personal data are collected and processed for feedback purposes, and the legal basis is your voluntary consent (legal basis under Article 6(1)(a) of the GDPR). Data will be processed until consent is withdrawn, in any case for no more than three years from the last action performed.
When you browse our Website and use the Services, we collect and process your IP address and other technological data derived from logs which may be considered a piece of personal data - for security purposes only. We do not process such data in order to identify you as a natural person, but only to increase the level of security of the Website and the App in order to be able to react - for example - to the activity of automatic mechanisms.
In such a case, your personal data is collected and processed for the purposes related to ensuring security of functioning of the Website and the App, and the legal ground for processing is legitimate interest (legal ground under Article 6(1)(f) of GDPR) understood as a necessity to ensure the secure use of the Application and our Services.
Data will be processed for no longer than 30 days after the date of its collection.
Additionally, we take advantage of marketing services in order to analyze your behavior for the purposes of optimizing the functioning of the Website and the App, as well as for the purposes of optimizing our advertising activities. In particular, we take advantage of technologies such as Facebook Pixel, Google Analytics, FullStory, and Amplitude.
In such a case the data is collected and processed for marketing purposes, and the legal grounds for processing is legitimate interest (legal ground under Article 6(1)(f) of GDPR) understood as the desire to reach as many users and customers as possible, to promote our Application and Services and thereby develop our business.
Data will be processed for as long as the services are provided, until an objection is submitted or until a change is made to the settings of your browser or in your Facebook or Google profile.
5. Medical interview:
When you are using Services through the Website and the App, we collect certain information regarding health conditions, as well as other information that may be helpful for correct provision of Services, e.g. regarding sex, age, individual risk factor, region of residence, or everyday behavior.
Such information regarding health is not combined with information that makes it possible for us to identify the person regarded by the medical history. Such information is combined with a unique identifier in order to obtain insight into statistical data allowing us to improve our Services. In view of the fact that we may potentially combine the IP address with the medical history for a period of 30 days, this data may be of personal nature during that period.
In such a case, data is collected and processed for the purposes related to provision of the Services through the Application, and the legal grounds for processing is your voluntary consent and intent to take advantage of the solutions provided (legal grounds under Article 9(2)(a) of GDPR).
Data will be processed for no longer than 30 days after the date of its collection - after that period the data is anonymized in relation to removal of data (IP address) necessary for security purposes.
When you use the Application or our Services, we may perform analytics on your actions in order to improve both the Services and the Application itself, so that you receive a better user experience. Analytics is done for two purposes and on the following legal bases:
a) we analyze the data collected during your use of the Services, the Website and the Application in order to improve our services and products, and the legal basis is our legitimate interest (legal basis in Article 6(1)(f) of GDPR) understood as the need to provide services and products of the highest quality, corresponding to the needs of users, to develop software functionality, to improve its accuracy and correctness;
b) we also analyze the data collected during your use of the Application in order to ensure high quality and safety standards for medical products or medical devices (legal basis: Article 9(2)(i) of GDPR in connection with Regulation (EU) 2017/745 of the European Parliament and of the Council of 5 April 2017 on medical devices, amending Directive 2001/83/EC, Regulation (EC) No 178/2002 and Regulation (EC) No 1223/2009 and repealing Council Directives 90/385/EEC and 93/42/EEC as regards health data, and as regards other data Article 6(1)(f) of GDPR, i.e. our legitimate legal interest, understood as the need to ensure high standards of quality and safety of medical devices).
Data will be processed until:
whichever comes first.
7. Protection against claims and recovery of claims:
We may process your personal data in order to assert or defend against possible claims related to the contact or processing of your personal data and the processing is based on a legitimate interest (Article 6(1)(f) GDPR), understood as the possibility to assert or defend against claims.
The data will be processed until the statute of limitations for the respective claims has expired.
We work with some third parties and they may have access to some of the information about you that we collect and process. The recipients of your personal data may include:
Your information, including personal data, may also be transferred to — and maintained on — computers located outside of the European Economic Area, where the data protection laws may differ from the GDPR.
If we provide the personal data beyond the European Economic Area, and in particular to any third countries, such provision will take place on the basis of appropriate legal mechanisms, such as Executive Decisions of the Commission (EU), standard contractual clauses applicable, or other similar legal instruments specified in the content of GDPR. In addition, we follow the Post Schrems II recommendations adopted by the European Data Protection Board.
To ensure that you have adequate control over your personal data transferred outside the European Economic Area, you will have the right to obtain a copy of your personal data transferred to third countries at any time.
You have the following rights under the GDPR:
In order to exercise your rights described above, you may send appropriate requests to the following e-mail address: email@example.com, firstname.lastname@example.org, send them to our correspondence address given above, or submit them in person at our registered office. Bear in mind that, prior to responding to your request regarding the exercising of your rights, we may ask you for a proof of your identity. If you want to withdraw your consent to data processing, you can also click on the hyperlink entitled "unsubscribe" in the content of the e-mail correspondence. Withdrawal of your consent to data processing has no impact on legality of data processing that had taken place under the consent granted prior to the effective withdrawal thereof.
You use the Application thanks to our intelligent algorithm, which carefully analyzes your answers given in the interview, so you can learn the possible causes of your symptoms. This analysis is done automatically, based on the information you provide and, as a result, the tool can suggest your potential health condition. This process is referred to as "profiling" and its use if it concerns personal data is regulated by law (Article 22 of GDPR). This analysis is the essence of the service and must be carried out for you to receive an interview result. In addition, we also analyze the way in which you use the Application - thanks to this we can improve the quality of our solution and make the medical device not only safer but also more friendly and effective. The data and results of the analyses performed are not used for marketing purposes.
The analysis performed, although it may be considered as profiling in nature, does not produce any legal effects on you or similarly significantly affect you.
The security of your data is a very important issue for us. We strive to conscientiously and perpetually protect your personal data from loss, destruction, distortion/falsification, manipulation and unauthorized access or unauthorized disclosure through appropriate technical and organizational measures adopted at our company.
However, please always keep in mind that no method of transmission over the Internet or method of electronic storage is 100% secure. Due to the inherent nature of the Internet, we cannot guarantee that, during transmission over the Internet, or while stored on our system, or otherwise in our care, information will be safe from any intrusion by third parties, such as hackers.
Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from our Website and the App, and stored on your device. They are used to collect and track information, and to improve and analyze our services rendered through our Website and the App.
Detailed information can be found in our Cookies Policy.
a. Online marketing services
Based on legitimate interest, being the analysis, optimization and economic operation of our activities, as well as the analysis of your behavior in order to optimize our Website and advertising, we use the following online marketing services:
On our Website, we use a marketing tool available through and provided by Facebook Inc., 1601 S. California Ave. Palo Alto, CA 94304, USA, which is the Facebook Pixel. The Facebook Pixel is a source code fragment added to our Website.
This tool makes it possible to track your behavior and activity when you are redirected to our Website having seen or clicked on a Facebook ad. This process is designed to evaluate the effectiveness of Facebook and our advertisements for statistical and market research purposes, and may help to optimize future advertising efforts. Information gathered using this tool allows Facebook to provide you with personalized ads when using Facebook.
When you visit our Website, the Facebook Pixel establishes a direct connection with Facebook servers. Facebook is therefore informed that you visited our Website and may assign this information to your Facebook account.
Detailed information on the Facebook Pixel and the way your data is collected and processed can be found here: https://www.facebook.com/policy.php.
You can prevent the collection and processing of information generated by the Google cookie by placing an opt-out cookie or deactivating Google Analytics in the menu of your terminal device. More information can be found here: https://policies.google.com/privacy.
We use analytics software and services offered by Amplitude Inc. (631 Howard Street, Suite 300, San Francisco, CA 94105, USA). This tool collects technical information, such as the type of your device, the operating system used, or the name of your provider. In addition, Amplitude tracks events that occur during use of our Service. Additional information about the manner in which Amplitude processes data can be found at: https://amplitude.com/privacy.
We also use Firebase as a software development platform for building, improving, and developing our App. Firebase is a company owned by Google Ireland Ltd. (Gordon House, 4 Barrow Street, Dublin, Ireland). When you use our App, some of the services of Firebase process your personal data during provision of our services. In such a situation, Google acts as a data processing entity under GDPR and processes such personal data on our behalf. You can find more information regarding how Firebase processes data at the https://firebase.google.com/support/privacy website.
b. Services rendered by third parties:
You can reach us:
Bearing in mind the security and transparency of the data processing procedures and the necessity of maintaining continuous supervision over them, we have appointed a Data Protection Officer (DPO).
You can contact the DPO appointed using the email@example.com e-mail address or using our postal address (please include the "Data Protection Officer" annotation).